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Change Management Process: 8 Key Activities

The change control process is a fundamental part of project administration that shouldn’t be overlooked. This is because changes could occur during any phase of a project life cycle. When they occur, they must be managed appropriately to make sure that the project’s success shouldn’t be threatened. Changes are useful for a project because they help to streamline the project and align it with the strategic goals of an organization. Evaluation should take place earlier than any important decisions are made relating to the approval or rejection of a change. If this part is ignored, the organization is at risk because pointless modifications might deliver losses to the entire project by way of losing resources, time wastage, and losing money.

Due to this fact, the change control process is intended to track changes made within the project lifecycle and should be thoroughly explained and analyzed. Additionally, the process ensures that only the significant changes undergo the approval and implementation process. The process also helps to keep away from any undesirable protocols that may damage the project similar to misusing resources which will lead to disruption of the project.

The main aim of the change control process is to shield any pointless changes and all the vital ones are recorded and don’t disrupt the project in any way, it should make sure that resources are used adequately. Under are the goals of the change management process:

To keep away from any disruption caused by changes that cannot be managed

To allow sufficient planning in order that adjustments are carried out successfully

To make sure that all modifications made are documented and communicated.

To make positive the project stays within its scope and never mismanaged

To determine the main reasons for the change and put a value on it

To identify the attainable risks that will happen because of the adjustments

To keep away from negative effects led to by the adjustments

To make positive that pointless changes don’t reach the implementation and approval stage

To make sure that all modifications made are reviewed and analyzed

The change control board, project workforce, and project manager have to ascertain the boundaries of the change control process. The scope is essential because these are the main stakeholders that actively participate in the change control process. Thus, the change control process covers the following:

Assessing the changes made

Documenting the adjustments made

Reviewing and approval of the evaluation report

Documenting and recording the work done and its success

Assignment of change to a change owner

Implementation of the approved change request

Identification of proposed changes

Change evaluation and impact assessment

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